Party & Charter Bus Prices: How to Calculate Your Bellevue Bus Rental Costs

The cost of renting a party bus or charter bus in Bellevue, Washington varies based on your specific needs and requirements. Factors like the number of passengers, duration of the rental, amenities desired, and the time of year can all impact the final price. However, you can instantly get an accurate quote tailored to your trip by calling our 24-hour booking line or using our easy online tool. Our team is ready to compare real-time prices and availability from reputable companies serving the Bellevue area, ensuring you get the best value for your transportation needs. Call 425-201-4749 now to receive your personalized quote!

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Here are some estimated price ranges to get you started planning your budget:

Hourly Rates
Vehicles	Hourly Minium Prices
Limousines
6 Passenger Limousine	$ 155-265 per hour
8 Passenger Limousine	$ 155-265 per hour
10 Passenger Limousine	$ 155-265 per hour
14 Passenger Limousine	$ 155-285 per hour
16 Passenger Limousine	$ 155-335 per hour
18 Passenger Limousine	$ 155-335 per hour
20 Passenger Limousine	$ 200-335 per hour
Coach Buses
18 Passenger Mini Bus	$155-300 per hour
20 Passenger Minibus	$155-300 per hour
25 Passenger Mini Bus	$155-320 per hour
50 Passenger Coach Bus	$195-400 per hour
56 Passenger Charter Bus	$195-400 per hour
School Bus Rental	$185-350 per hour
Party Limo Buses
14 Passenger Sprinter Party Bus	$185-355 per hour
15 Passenger Party Bus	$185-355 per hour
20 Passenger Party Bus	$235-355 per hour
30 Passenger Party Bus	$295-400 per hour
35 Passenger Party Bus	$295-400 per hour
40 Passenger Party Bus	$295-440 per hour
50 Passenger Party Bus	$300-500 per hour

The pricing listed above are just estimated rates and can vary significantly based due to COVID, inflation, and availability. To get more accurate pricing based on your trip, please give us a call and we’ll get you a quote right over the phone.

Factors That Determine Your Price

Determining charter bus and party bus rental prices in Bellevue, Washington depends on several factors. We will break down each factor that influences the cost, so you can understand how the pricing is calculated. Knowing these factors will help you plan your budget and get the best value for your transportation needs.

Distance and Time Traveled

The distance and duration of your trip are major factors in determining the cost of your charter bus rental. For local trips within Bellevue, such as transporting guests to events at the Meydenbauer Center or Bellevue Arts Museum, your rental will likely be priced by the hour with a minimum of 5 hours required. Longer day trips to nearby cities like Seattle or Tacoma may be priced per day, while multi-day excursions across Washington state or beyond would typically be charged by the total mileage. Whether you’re planning a corporate event, wedding transportation, or a sports team’s road trip, providing your full itinerary with pickup and drop-off locations allows us to calculate the most accurate quote for your needs.

Time of Year

Charter bus rates fluctuate based on demand, with peak seasons seeing higher prices due to increased bookings. The busiest months for bus rentals are April, May, and June when schools plan end-of-year trips, graduations, and proms occur. In Bellevue and the greater Washington area, sporting events like Mariners and Seahawks games on weekends also drive up demand for buses. Major holidays and festivals like the Bellevue Strawberry Festival in June contribute to higher rates as well. Booking your bus rental during less busy months like January, February, and July can yield significant savings.

Starting and Ending Locations

Your starting and ending locations play a major role in determining the cost of your Bellevue bus rental. Demand for buses varies greatly depending on the city, with larger metropolitan areas like Seattle, Spokane, Tacoma, Vancouver, and Bellevue typically having more buses readily available. Smaller cities and rural areas tend to have fewer bus companies to choose from, which can drive up costs. Additionally, we need to account for any “deadhead” miles – the distance our bus needs to travel to reach your pickup location while empty of passengers. For example, if you’re starting in Yakima and ending in Seattle (a distance of around 150 miles), the deadhead cost could be significant. No matter where in Washington your trip starts and ends, we have buses positioned in every city to ensure availability and affordable pricing!

Group Size and Bus Type

The type of bus you select for your Bellevue charter bus rental plays a major role in determining the overall cost. We offer a range of options to suit groups of all sizes, from compact minibuses to spacious full-sized coaches. Minibuses, accommodating up to 35 passengers, are an economical choice for smaller groups and shorter trips. For larger groups or extended journeys, our full-sized charter buses provide ample seating and amenities like onboard restrooms and luggage bays. Party buses, with their unique layout and premium features like fiber-optic lighting and premium sound systems, cater to a more specialized experience at a higher price point. Entertainer coaches, designed for touring artists and celebrities, offer the ultimate in luxury with amenities like private suites, kitchens, and lounges, but come with a premium price tag. No matter your group’s size or needs, we have a bus option to fit your budget and itinerary. Contact us today for a personalized quote tailored to your specific requirements.

How to Keep Costs Down

To keep charter bus rental costs down in Bellevue, Washington, book your trip during the off-season months of December, January, and February when demand is lower. Avoid traveling during major events like the Bellevue Arts Fair in July or the Bellevue Family 4th celebration, as prices tend to spike during these busy periods. If your route includes tolls on bridges like the 520 Bridge across Lake Washington, be prepared to pay those additional fees. Stadium parking at venues like the Bellevue College Courter Family Athletic Pavilion can also add extra costs, so factor that into your budget.

Book Your Bus Today

Booking your charter bus rental is a breeze – simply call 425-201-4749 or use our online quote tool for an instant price estimate. With a few details about your trip, you’ll receive a personalized quote in seconds. Our easy booking process allows you to reserve your bus with just a few clicks. Don’t wait – secure your bus today and let us handle all your transportation needs seamlessly!

Sample Trip Quotes

To give you a ballpark idea, here are some sample quotes for requests we’ve gotten from our customers:

Example #1:

A group of high school students from Bellevue, Washington, recently booked a charter bus rental for their campus tour at a nearby university. With 45 students and 5 chaperones, they required a full-size charter bus with at least 56 seats. The tour started at their high school, where the bus picked them up at 8 AM. They then traveled 25 miles to the university campus, where they spent the day touring the facilities and attending information sessions. After the campus tour concluded at 4 PM, the bus transported the group back to their high school, arriving around 5 PM. For this 9-hour local trip, the charter bus company charged an hourly rate of $125, totaling $1,125. Additionally, the school paid $75 for the team’s meal during the trip and a recommended 15% gratuity of $168.75. The total cost for this educational field trip came to $1,368.75.

Example #2:

A tech company in Bellevue, Washington needed transportation for their annual corporate retreat in Seattle. With 45 employees attending the multi-day event, they required a full-sized charter bus rental to shuttle everyone between the hotel and conference venues. The trip spanned 3 days with an average of 4 hours of service per day, totaling around $2,700 for the bus rental alone. Additional costs included parking fees of $75 per day at the hotel and $50 per day at the event venues, as well as a suggested 15% gratuity for the professional team. Overall, the company budgeted around $3,500 for their charter bus transportation needs during the corporate retreat.

Example #3:

A high school basketball team in Bellevue, Washington needed transportation for their playoff tournament in Seattle. With 15 players, 3 coaches, and a substantial amount of equipment, the team opted for a 56-passenger charter bus rental. The bus would transport the team from their high school to the tournament venue each day, with additional stops at a hotel and restaurants. Due to the multi-day nature of the tournament and the distance traveled, the rental cost was calculated based on a daily rate of $1,200 per day for 4 days, totaling $4,800. Additional costs included a $300 team hotel accommodation and a 15% team gratuity of $720, bringing the final price to $5,820.

Example #4:

A group of 80 high school students from Bellevue, Washington recently booked a charter bus rental for their senior class trip to Seattle. The all-day excursion included stops at the Space Needle, Pike Place Market, and the Museum of Pop Culture. To accommodate the large group size, three full-sized charter buses were required, each with a capacity of 56 passengers. The total cost for the three buses came to $3,600 for a 10-hour rental period. This covered the pickup and dropoff locations in Bellevue as well as parking fees and team accommodations for the day. With 80 students splitting the $3,600 cost evenly, each person paid just $45 for a comfortable, and hassle-free travel experience around Seattle!

Example #5:

A bride in Bellevue, Washington planned her dream wedding with 200 guests. She needed transportation to shuttle her wedding party from the hotel to the ceremony venue and then to the reception hall after. For this special occasion, she chose to rent a fleet of three 56-passenger charter buses. The cost for this service was $2,400 for a 6-hour rental period, plus a 20% gratuity for the team. Each bus had a professional team who followed a detailed route to ensure the bridal party and guests arrived on time. The air-conditioned buses provided a comfortable ride with plush seating and ample space for the bride’s wedding dress. The charter bus company required a 25% deposit when booking and full payment 30 days before the wedding date.